Case Study : How to dispose of your redundant IT equipment

The Hyperion Insurance Group, one of the UK’s fastest growing independent insurance groups and recent winner of a Queen’s Award for Enterprise in international trade, has announced the selection of Chiltern IT to dispose of its redundant IT equipment in a safe and secure manner.

Hyperion found itself with a number of desktop PCs, monitors, printers and faxes, all between two and seven years old, which were redundant and had been replaced. The old equipment was taking up valuable space in Bevis Marks House, the organisation’s head-office located in the heart of the City. With the price of office space at a premium it was essential to dispose of this equipment, and guarantee it was done in a secure manner.

Ben Smith, Group IT and Communications Manager for Hyperion, comments, “For an organisation such as Hyperion that deals with high volumes of sensitive data it is imperative that we worked with a company who could not only dispose of our IT equipment efficiently but who could also securely dispose of any data that we could not remove ourselves via conventional methods. Chiltern IT demonstrated to us that they had cost effective processes in place that went beyond merely formatting hard drives to ensure that all unwanted information was permanently erased.”

All IT equipment collected by Chiltern IT is evaluated and separated into that which has a value on the second user market, and that which should be recycled. Equipment to be resold is cleansed of all data, refurbished and then sold.

The entire recycling process is completed in line with current RoHS and future WEEE legislation, providing Hyperion with piece of mind, and Duty of Care certification as a record that they have fulfilled their legal and environmental responsibilities.

Any organisation disposing of 200kg of hazardous waste, a mere 12-15 CRT monitors for example, must register with the Environmental Agency as a ‘waste producer’ to avoid a heavy fine - this can be done on behalf of the customer by Chiltern IT. All redundant equipment was broken down into separate waste streams, such as steel, aluminium, plastics and circuit boards. These reclaimed materials can then be used in the manufacture of new products and materials.

Specialist processors selected to complete this task are fully compliant with the necessary licensing and legislative guidelines, in accordance with EU and UK law; this avoids redundant equipment being buried in landfill sites that will pose problems for future generations.

Ben Smith concludes, “Chiltern IT was able to deliver an effective streamlined process at an attractive price. With WEEE looming in July it is an added bonus to know that our old IT equipment is being disposed of in an ethical and environmentally responsible manner. I am satisfied that using Chiltern IT again in the future will help ensure we remain compliant with new environmental regulations and protect us from unwanted penalties and fines.“

Graham Nye, Managing Director of Chiltern IT, comments, “Organisations such as Hyperion are recognising the need to evolve beyond the haphazard strategies for IT and electrical waste disposal. By proactively embracing organisations that can not only guarantee the secure disposal of IT equipment but can also pledge to reuse and recycle 100% of it, businesses can actually support environmental goals whilst being assured that critical businesses information is being disposed of professionally.”