Using Word 2010 Templates to Save Time

Word 2010 offers an exciting range of impressive-looking document templates that can save you time and give an extra professional feel to your documents. These templates are often used by companies to help users ensure that all the relevant information is contained within their documents.

A template provides the format and layout for a document before you add text or pictures of your own. The default template is called Blank Document and is loaded whenever you start Word 2010 for the first time, but does not give any of the automation or design that other document templates provide. Let’s explore the templates by first seeing how to select one.

How to Choose a Template

From the File tab, choose New to display a choice of templates in the Available Templates screen. The Available Templates Screen is divided into three sections; document templates that exist on your computer, Office.com Templates which can be downloaded from the Internet, and on the far right, a picture of what the template looks like.

These templates are useful for all sorts of purposes. For example, they can be used to help you structure a report, create a marketing flyer, lay out an invoice and so on. If you are unsure what a template does, read the descriptive name under the template and click your mouse on the template to see a picture of what the template looks like.To display a list of Microsoft Word templates on your computer, click on Sample Templates. As mentioned earlier, you will see a variety of document templates all of which will have different uses - you can see a larger version of to the template on the right hand side, when you click on it.

To create a new document using that template, double click on the template document or make sure the Document option below the large template is selected, and click the Create button.

Tip: To leave Sample Templates and return to the Available Templates screen, use the navigation arrows just below the Available Templates title.

When the document template is loaded, a new document will appear, set out exactly like the template but with automatic prompts to help you quickly complete the document. For example if you selected “Executive Report,” you will see a prompt to insert a report title which states “Type the Document Title.” Type whatever you’d prefer to see instead, for example, “June Sales Report”. When you have finished save your document.

Choosing Office.com Templates

Should you be connected to the Internet, Word 2010 will provide you with many more templates for other purposes. These can be found in the Office.com templates section. Some examples include Invoices, Memos and Faxes. If you click Invoices you will see several folders containing different kinds of invoice, for example Sales Invoices. Clicking on Sales Invoices brings up a wide range of styles and types of sales invoice. Just as with the computer based templates, you can see an Office.com template in more detail, when you click on it to show the larger version to the right of the screen. Each template has a star-rating to show how useful other users have found it, and the name of the author.

To use a template, click the Download button or double click on the template itself.

As per our previous example, you can customise your document by highlighting text and replacing it with your own.

Once a template has been downloaded, you do not need an Internet connection to continue working with it. As you can see from this article, document templates are a useful way to quickly create documents with specific purposes, such as sales invoices, executive reports and marketing flyers. Even if you do not like the available templates, browsing through the samples will give you pointers for creating your own.

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