An introduction to Using Word 2010

Are you new to Office 2010? If you have used a previous version of Microsoft Word, the new more graphical approach may seem a bit daunting, but once you know where everything is you'll find Word 2010 easier to use.

In this short article, we cover three features to help get you started with Word 2010 - how to save your document, how to print it and how to select different document templates when creating a new document.

When you first start Word, a blank document will appear. Above the document is the Home tab and a set of buttons across the screen known as the Ribbon.

The Ribbon was introduced in Word 2007 and has replaced the menu options that used to accompany previous versions of Word. (Further details about the ribbon can be found in following articles).

Once you have typed your document, you will need to save and/or print. To save your document, click on the File tab. By clicking the File tab you will be taken to a page which contains several options which include the ability to save, print and create new documents.

Saving Your Document

There are three ways to save your work in Word 2010.

Th

e first way is to click onto the File tab and select Save or Save As from the options.

The first time you select Save, you will be asked for the name that you wish to save your document as and the location on your computer that you wish to save your document to. The second time you use the Save option, it will over-write your previous version.

Tip: Don't use Save As unless you wish to store your existing document with a different name or in a different place.

The second method for saving documents

is to use the QAT (Quick Access Toolbar). The QAT is located just above the Word Tabs and displays the most common commands used which by default includes, Save, Undo, Redo. Use the Save button on the QAT to save your document.

Tip: Click on the Save Icon every fifteen minutes or so to ensure the latest information you've typed in your document is saved. Regular saving will help prevent data loss, in case your computer crashes or there is a power failure.

The third method to save, is for people who prefer to use the keyboard or in case of mouse malfunction. To save using the keyboard, press the Ctrl key and the ‘S' key (CTRL+S) simultaneously.

Printing Your Document

Once you have saved your document, you may wish to print the information. There are three ways to print. The first method is to click on the File tab and choose Print from the options displayed. This will open the print options in the right hand side of the window where you can change print options and select the required printer. Click on the Print icon to print.

The second method is to use the quick Print button located on the QAT. This button will print straight to the printer and will not let you change any settings before printing.

Tip: By default the Print button is not on the QAT, you can add the Print button by right clicking on the QAT and selecting Customise Quick Access Toolbar.

The third method is for keyboard users. To print using the keyboard press CTRL+P simultaneously.

Once you have finished working in the document click on the File tab and click on Close to close the document.

Using New Document Templates

Once you have closed the previous document, you may wish to create another document. At the File tab, click New. On the right hand side of the window, a list of different document layouts known as templates will be displayed. This gives you the option to create a new document using a template.

The blank document is the standard template used for the majority of documents however there are a variety of other templates available within Word 2010 and many more available to download from Microsoft's website. Select a template by clicking on it so that it is highlighted and then click on the Create button on the right hand side.

In this article, we've shown the basics of saving and printing to help users who are new to Word 2010. If you are new to Word 2010, some other articles it would be worth you reading are:

How to Work with Templates

Using the Ribbon