Document management system (DMS)

It is a computer system (or set of computer programs) used to track and store electronic documents and/or images of paper documents.

The term has some overlap with the concepts of Content Management Systems and is often viewed as a component of Enterprise Content Management Systems (ECM) and related to Digital Asset Management, Document imaging, Workflow systems and Records Management systems.

Contract Management and Contract Lifecycle Management (CLM) can be viewed as either components or implementations of ECM.

In the broadest sense, document management systems can range from a shoebox all the way to an Enterprise Content Management system.

There are several common issues that are involved in managing documents, whether the system is an informal, ad-hoc, paper-based method for one person or if it is a formal, structured, computer enhanced system for many people across multiple offices.

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Tags: Data Management