Information governance is sorely lacking in almost all companies as new research showed that just a tenth have a workable policy that is respected and enforced despite the fact data leaks and security breaches are commonplace.
A survey undertaken by AIIM reported that just 10 per cent of firms admitted to having a workable information governance policy and another 21 per cent had a system in place but it is being widely ignored by those working for the company.
“The impact of data leaks and security breaches over the past year has brought the security and privacy elements of information governance into focus more than ever before,” said Doug Miles, Director Market Intelligence, AIIM. “Massive data leaks of personal information have damaged corporate reputations and organisations need to work much harder to protect and preserve content.”
Just 19 per cent of the companies that have a policy in place regularly audit for compliance with 40 per cent not allocating any staff time for information governance training and a tiny four per cent specifically updating senior management.
“We would encourage any organisation to get senior buy-in around their information governance policy. It is a business issue, not an IT one and CEOs must be aware of the requirements and the best ways of meeting those,” Miles added.
The lack of information governance is happening even though electronic records are “increasing rapidly” in 68 per cent of firms and 43 per cent stated that automated classification is the only way to keep up with the wealth of information collected.
Of those that responded, 48 per cent stated that improved searchability was the biggest benefit of automated classification, 29 per cent opting for higher productivity and the same percentage picking out defensible compliance.
The results are part of AIIM’s “Automating Information Governance – assuring compliance” study that surveyed 500 business leaders between March and April earlier this year.
Image Credit: Flickr (Susu Jabbeh)