In the modern working world, especially since the COVID-19 pandemic began, file-sharing has played an increasingly important role. The software, often forming part of the best cloud storage solutions, can have a huge effect on how a business's employees interact with one another, as well as their overall efficiency.
Now that so many people are working from home full- or part-time, and collaborating with those in offices or their own homes, it’s now absolutely vital for any business to find a platform that can securely, quickly, and easily handle a large amount of remote data transfers.
We've reviewed and ranked the best apps to share files, in order to help you pick the right file-sharing solution.
How to choose and use cloud storage
The best apps to share files available right now
Egnyte pitches itself as a business-only platform, and it excels in fulfilling this brief. Its scalable pricing system starts at $10 a month per employee for 1TB of online support, before jumping to $20 for 10 to 100 employees.
What it lacks in editing functionality, it makes up for in enterprise-level security, desktop syncing, and Microsoft Outlook integration. A gold standard choice for businesses of all kinds: read our comprehensive Egnyte review to learn more about the system and its features.
SpiderOak has long had a “No Knowledge” approach to data management, meaning that it can’t access any of your information. Other strengths include encryption during the backup and restore processes and an incredibly accessible interface design.
SpiderOak has a few obvious weaknesses. The mobile app, for example, can be buggy, and there is no way to edit a document at the same time as someone else. To find out more about the service and its security features, read our full SpiderOak review.
Dropbox has a strong security capability, utilizing 256-bit encryption when files aren’t in transit, as well as SSL/TSL transfer tunnels when they are. This is encouraging, as the sleek file-sharing platform has previously come under criticism for its data privacy. Of some concern, for example, is how they reserve the right to view any data on their servers.
Dropbox makes up for these doubts in other areas, however. Its mobile app and interface are intuitive and attractive, and a selection of pricing levels allows you to only pay for the file space you really need.
Box has been around for a while, and has had time to add to its features and functionality. Integrating it with your macOS, for example, is easy—it appears alongside other folders in the Finder. It also one-ups Dropbox with end-to-end encryption and more space on its free tier.
One drawback is its slightly unclear layout, but that’s easily overcome after a few hours’ use, and its pricing is competitive. Our Box review investigates the platform with an emphasis on the personal side, while our Box for Business review examines its offerings for businesses.
pCloud’s security capabilities are impressive, but can be expanded further for $5 a month to include encryption during transfers. Its pricing structure is also impressive, offering a generous 10GB for free, 500GB for $5 a month, or 500GB for a one-off fee of $175. If utilized for long enough, the latter deal could be incredibly cost effective.
Microsoft was arguably slow off the mark to launch a file-sharing and cloud host, but it was worth the wait. The OneDrive mobile apps, for example, work seamlessly and are elegantly designed, while the desktop version makes files you didn’t even upload accessible.
All the editing and sharing options we’ve come to expect are available too, making teamwork easy. One disappointment for OneDrive is its macOS client app, which feels a touch clunky. Our Microsoft OneDrive review provides a detailed overview of the service, its features, security elements, and more.
Resilio gains many benefits from its use of the BitTorrent Protocol, such as enhanced transfer times and the ability for peer-to-peer communication—so long as you and the receiver are both online.
In terms of security, Resilio claims that it cannot access your data, and neither can third parties. The service also offers several one-off payment tiers, including $59.90 and $99.90 for individual and family use respectively, and you can store as many files and as much data as you require.
At its core, Signal is a messaging app. This means two things—firstly, that it’s not really possible to create a folder system, and also that maximum attachment sizes are limited to 100MB. Aside from the simple design, Signal offers incredibly secure encryption, and allows you to send text, photos, and files directly and in group chats.
Don’t be fooled by its simple design: Send Anywhere offers strong encryption and 10GB of free storage. The developers have also expanded their offering to include file management under the Sendy Pro tier, which has a generous 1TB of space for $7.99 a month.